Meagher + Geer P.L.L.P is seeking a Legal Administrative Assistant for our North Scottsdale office.
Responsibilities:
- Submit new file opening requests, prepare physical case files, close files, and update matter lists.
- Manage client reports and submit updates via electronic portals and via email.
- Ensures all legal correspondence, documentation, and scheduling is completed promptly and formatted appropriately, such as discovery requests and responses, depositions, motions, subpoenas, pleadings, summary judgments, and complaints.
- Completes electronic court filings (ECF) in State and Federal courts.
- Maintains concise calendaring for each matter and related due dates; ensures proper maintenance of any case calendar.
- Schedule depositions, arbitrations, mediations, client meetings, court reporters, interpreters, and court appearances.
- Assist with sending monthly client invoices and tracking insured deductibles.
- Maintains attorney calendars and contact information.
- Process expense reports, make travel arrangements, and perform other administrative duties for assigned attorneys.
- Track CLE for assigned attorneys, maintain records, and adhere to reporting requirements.
- Supports and backs up other LAAs. Flexible to work overtime as needed. Other duties as assigned.
Qualifications
- 3+ years employed as a legal secretary or legal administrative assistant (LAA).
- Knowledge of litigation laws and processes is required.
- Minimum of High school diploma or equivalent.
- Experience and knowledge of electronic federal and state court filings, rules, processes, and procedures.
- Proficient skills using Microsoft Office Suite, including Word and Outlook.
- Excellent proofreading and grammar skills.
- Strong time management and organizational skills, attention to detail, and ability to take initiative.
Preferred Qualifications:
- Experience using iManage.
- Experience supporting Partner level attorneys.
- Insurance Coverage and Insurance Defense practice group experience.
Full-time position Monday through Friday. Medical, dental, and vision plans; FSA & HSA; retirement plan. Business casual attire. Background and reference checks conducted on final candidates. Please send a cover letter and resume to cvalenzuela@meagher.com for consideration.
Milligan Lawless is a fast-paced, professional, and team-oriented law firm dedicated to providing exceptional legal services. We are currently seeking an experienced Litigation Legal Assistant to join our dynamic team.
Job Summary and Essential Functions:
The Litigation Legal Assistant will have a solid understanding of litigation matters and deadlines. Key responsibilities include:
- Under direction from supervising attorney(s), preparing, editing, and formatting correspondence and legal documents, including pleadings, amendments, and discovery documents for filing in multiple state and federal courts
- Providing administrative support under the direction of attorneys and associates, including electronic filing, docketing, time entry, and billing
- Coordinating and maintaining attorneys’ calendars, travel arrangements, and continuing legal education (CLE) and bar dues
- Assisting with handling billable work such as, trial preparation and special projects
- Working independently on assigned matters and special projects as needed
Qualifications and Experience:
- Three years’ experience working in a law firm litigation department; familiarity with transactional matters, a plus
- Associate or Bachelor’s degree preferred
- Expert knowledge of the MS Office Suite (Word, Excel, Outlook, etc.), Adobe and other relevant software or applications
- Proven experience with electronic filing, docketing, litigation matters and deadlines
- Equivalent combination of education and/or experience will also be considered
Benefits:
Milligan Lawless offers a competitive salary and a comprehensive benefits package including medical, dental, 401k, PTO and additional benefits.
How to Apply:
Submit resume and cover letter (please include references) to Cynthia Webler at cynthia@milliganlawless.com.
Milligan Lawless is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Milligan Lawless is a fast-paced, professional, and team-oriented law firm dedicated to providing exceptional legal services. We are currently seeking an experienced Corporate/Transaction Legal Assistant to join our dynamic team.
Milligan Lawless is a fast-paced, professional, and team-oriented law firm dedicated to providing exceptional legal services. We are currently seeking an experienced Corporate/Transaction Legal Assistant to join our dynamic team.
Job Summary and Essential Functions:
The Corporate/Transaction Legal Assistant will have a solid understanding of an assistant’s role in transactional areas of practice, such as corporate, bank finance, mergers and acquisitions. Key responsibilities include:
- Assist attorneys with document preparation, drafting and distributing transactional documents and provide assistance during the transaction closing process
- Providing administrative support including clerical duties, answering phones, scheduling calls, coordinating and maintaining attorneys’ calendars, travel arrangements, and continuing legal education (CLE) and bar dues
- Assisting with handling billable work such as, State, Arizona Corporation Commission (ACC) and Securities and Exchange Commission (SEC) filings
- Working independently on assigned matters and special projects as needed
Qualifications and Experience:
- Three years’ experience working in a law firm transactional department; some familiarity with litigation matters, a plus
- Associate or Bachelor’s degree preferred; equivalent combination of education and/or experience will also be considered
- Expert knowledge of the MS Office Suite (Word, Excel, Outlook, etc.), Adobe and other relevant software or applications
- Proven experience with transactional matters
Benefits:
Milligan Lawless offers a competitive salary and a comprehensive benefits package including medical, dental, 401k, PTO and additional benefits.
How to Apply:
Submit resume and cover letter (please include references) to Cynthia Webler at cynthia@milliganlawless.com.
Milligan Lawless is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
VITALE LAW, PLLC
Vitale Law, PLLC is seeking a full-time Trust & Estate Paralegal with Mid-Senior level experience.
Vitale Law, PLLC, a boutique law firm with offices located in Scottsdale and Carefree, is looking to add a highly skilled, proficient and self-motivated Paralegal to support our team with Estate Planning, Probate Administration, and Trust Administration. Our mission is to provide our clients with exceptional trust and estate planning services in which they may place their full confidence.
The ideal candidate will have excellent written and verbal communication skills with an in depth knowledge of the Arizona Trust Code and Arizona Probate Rules and Procedures. They should have experience in estate planning, probate, and trust administration; a solid work ethic; the ability to effectively organize and prioritize projects; excellent proofing and editing skills; a high level of attention to detail; and strong interpersonal skills. The successful candidate must be prepared to support our team with the highest quality of legal assistance to our clients.
Paralegal Responsibilities
· Conduct legal research on estate and trust law issues
· Review and draft legal documents, such as wills, trusts, court filings, affidavits, and deeds
· Prepare and maintain estate and trust accountings
· Communicate with clients, banks, accountants, and advisors
· Docket attorney calendars and manage deadlines
· Interact with trustees, personal representatives and estate/trust beneficiaries
· Manage the funding of trusts
· Implement plans of distributions after death
· Administer probate-related matters, including but not limited to preparation of pleadings for informal probates, formal probates, guardianships, and conservatorships
· Collaborate with attorneys to administer trust-related matters and plans of division
· Assist with tax preparation for estates and trusts.
Paralegal Qualifications
· Associate degree in paralegal or legal studies; Paralegal Certificate; or Bachelor’s degree from an accredited college or university
· Minimum of five years of legal experience
· Estate and trust administration experience
· Experience with recording documents
· In-depth knowledge of Arizona probate court rules and procedures, experience with applying those rules and procedures, and the skills to find and understand changes in the law with respect to the rules and procedures
· Superior research, analytical, and organizational skills
· Critical thinking skills, excellent communication skills, decisive judgment and the ability to work independently
· Proficient with MS Word, Excel, and Outlook and the application of legal research tools, including Westlaw or Lexis
· Able to learn new software quickly
· Willing to work collaboratively in a team environment
Should you qualify and choose to join our team to deliver excellent legal services to our clients, Vitale Law, PLLC will offer you a competitive salary and benefits package.
To apply, please submit your cover letter and resume to: info@vitalelawyer.com.
Vitale Law, PLLC
15333 N Pima Road, Suite 305
Scottsdale, AZ 85260
(480) 416-0800
If you've been injured due to a defective product, our attorneys can help you hold manufacturers and distributors accountable and seek compensation for damages
LEONARD V. SOMINSKY, ESQ. P.C.
Legal Assistant needed for a Bankruptcy and Estate Planning law firm. This is a great opportunity to learn office procedures for a legal practice. Job duties include phones, mail, scanning, electronic filing, ordering records, scheduling, communication with clients. Must be personable and agreeable. Positives are Spanish speaking and prior experience Knowledge of Outlook and Word are a must; however, we are willing to teach any hardworking person with a desire and ability to learn.
- Organize and maintain legal files and documents
- Schedule appointments, meetings, and hearings for attorney
- Prepare correspondence and communicate with clients by Phone, Email and Text in a professional & pleasant manner
- Multi-Tasking and attention to detail is a must
- Must have reliable transportation
- 1 year prior law office experience preferred
Please send resumes to info@lvslaw.net
ORTEGA LAW FIRM, P.C.
Ortega Law Firm, P.C. seeks a full-time legal assistant with 5+ years experience personal injury cases under Arizona law (civil litigation preferred). Daniel R. Ortega, Jr., is a sole practitioner with decades of experience in the area of plaintiff’s personal injury, primarily concentrating on serious personal injury and wrongful death cases. Mr. Ortega’s professional work also includes public service in the community.
This is a combination of pre-litigation and litigation position. The ideal candidate will be able to handle day-to-day activities and juggle the work of an active attorney in a fast-paced environment. They should have the ability to effectively prioritize; work on multiple projects; anticipate the needs of attorney; and keep attorney organized. They will possess excellent proofing and editing skills and strong attention to detail. The successful candidate will possess a solid work ethic and strong interpersonal skills.
Job Requirements:
· Bi-lingual English/Spanish verbal and written proficiency
· Knowledge of e-filing, including Turbo Court and docket systems, ECR and Pacer
· Experience in case, client, and document management software (TimeMatters, a plus)
· Proficiency with Microsoft Office Suite; Word and Outlook
Responsibilities include, but are not limited to the following:
· Open and manage files
· Communication with potential new clients, active clients, insurance companies, medical providers, and outside law firm personnel
· Manage calendaring, docketing, scheduling, and travel arrangements
· Preparation of pleadings and correspondence
· Assist attorney with legal and administrative tasks
Firm offers competitive salary commensurate with experience, benefits package and a professional, team-oriented working environment and the possibility of a partial remote work schedule.
Job Type: Full-time (M-F, 8:30 a.m. to 5:00 p.m.)
Education:
• High School diploma with 5+ years experience in personal injury cases under AZ law
· Associates and/or Paralegal/Legal Assistant Certification (preferred but not required)
Location:
•Phoenix, AZ 85004
Resumes may be submitted to karina@ortegalaw.com
Paralegal
Cardone Ventures, Scottsdale, AZ
- $70,000/yr - $90,000/yr + Bonus On-site Full-time Mid-Senior level
- 51-200 employees · Business Consulting and Services
About the job
POSITION SUMMARY
Reporting to the Chief Legal Officer, the Corporate Paralegal will have a strong understanding
of corporate governance, associated knowledge management, and strong cross-functional skills to collaborate across teams and departments. This position will also provide transaction support related to M&A, joint venture, and venture capital investment activities. As the nucleus of a growing team, the Corporate Paralegal will have direct interaction with executive management, and necessarily contribute to a broad range of projects across a diverse organization and master new areas of expertise.
ABOUT CARDONE VENTURES
Our mission is to help business owners achieve their personal, professional, and financial goals through the growth of their businesses. We work in dozens of verticals and provide strategic business guidance through courses, live events, partnerships, and investments. Our core values are the backbone of our business and guide our hiring process: we are inspirational, disciplined, accountable, transparent, aligned, and results oriented. This company operates nationally and is growing by the day.
RESPONSIBILITIES
- Support corporate governance efforts n an entrepreneurial environment for a fast-growing number of entities, both in the U.S. and internationally
- Help create and maintain organizational documents; resolutions, consents and delegations; company org chart; inter-company agreements; and the like
- Provide transaction support for M&A, joint venture, and venture capital investment activities
- Organize closing documents and binders, and docket post-execution obligations
- Serve as important point of contact for the legal team with respect to corporate information and documentation
- Assist with generating NDAs, client contracts, and other agreements from templates
- Help manage document flow, and field questions regarding contract approvals, delegations of authority, and signing authority
- Coordinate cross-functionally with other departments and teams across the organization
- Provide administrative assistance to the Chief Legal Officer
QUALIFICATIONS
- Paralegal Degree or Certification required; Bachelor’s Degree preferred
- 5-10 years corporate legal experience either at a law firm or in-house
- Experience managing or assisting with corporate governance matters for U.S. and international subsidiaries and affiliates
- Driven and self-motivated with a strong desire for learning
- Extremely organized with a strong sense of priority, urgency and commitment to deadlines
- A practical, business-oriented and service-minded approach
- Superior communication skills with the ability to distill complex legal concepts into simple, actionable recommendations
PHYSICAL REQUIREMENTS
- Prolonged periods of time sitting at a desk or computer
COMMITMENT TO DIVERSITY
As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce Cardone Ventures recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.
If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to careers@cardoneventures.com. Already a Cardone Ventures candidate? Please connect directly with your recruiter to discuss this opportunity.
FRANCIS J. SLAVIN, P.C.
Small Biltmore area law firm specializing in real estate litigation in need of an experienced (3-5 years minimum) paralegal. Salary commensurate with experience and includes the usual and customary benefits.
Resumes will be accepted at p.schultz@fjslegal.com
Ballard Spahr LLP
Paralegal – Litigation (Hybrid)
Phoenix
Our national law firm has an excellent opportunity for a highly organized, detail-oriented Litigation Paralegal to work with lawyers in the Litigation Department to provide the highest quality of legal assistance to our clients. The selected individual will handle document management (physical and electronic), document analysis, trial preparation, cite and fact checking of documents, docket oversight for portfolio of cases, along with a variety of other paralegal level tasks. This position is located in our Phoenix office and offers a hybrid work schedule (3 days a week in the office).
The person shall possess a mastery of technical and administrative skills, assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, work individually and as part of a team, and practice collaboration with firm employees in all offices.
Superior communication, organizational, problem solving and client service skills. The ability to work well under pressure and be able to multi-task is required. The ability to work beyond standard work hours, travel and lift boxes is required to perform the essential functions of this position.
A bachelor's degree and/or paralegal certificate from an ABA approved institution and prior paralegal experience is required. A minimum of 5 years of experience in litigation is required. Must have knowledge of state and federal court rules, procedures and filing requirements and assist with the formatting and filing of electronic court submissions.
Proficiency with Microsoft Office 2016, specifically Word, Outlook, Excel and Adobe and other data entry applications and programs. Knowledge of electronic discovery (Relativity) and docketing software (e-Dockets) is highly desirable.
Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability are encouraged to apply.
The Firm is not accepting resumes from search firms for this position.
Ballard Spahr offers excellent compensation, a comprehensive benefits package, and a generous paid time off program. For immediate consideration, please visit https://jobs.silkroad.com/BallardSpahr/Careers and apply online.
Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The Brill Law Firm, PLLC
We currently have a career opportunity for a Full-Time Receptionist/General Assistant.
The ideal candidate will be a highly motivated individual who is committed to providing excellent client service. The Receptionist/General Assistant performs routine support work and clerical tasks related to case files so the legal assistants’ and Paralegal’s time can be devoted to more complex tasks related to management of case files.
Job Requirements:
- High school degree or equivalent.
- Bilingual, English/Spanish. (Preferred but not required)
- Minimum one year legal or secretarial experience.
- Must have strong computer skills along with the ability to learn software applications quickly.
- The successful candidate must possess strong communication skills (both verbal and written), and the ability to effectively prioritize and work on multiple projects.
- Must consistently follow through and follow-up, demonstrate compassion, have a positive attitude, be motivated and a self-starter.
- Schedule: Monday to Friday (Flexible Hours)
- Education: High school or equivalent (Preferred)
Experience:
- Microsoft Excel & Word: 1 year (Preferred)
- Reception/Legal/Secretarial: 1 year (Preferred)
Please send a cover letter and your resume to: natalie@brilllawfirm.com
Zanes Law Injury Lawyers
Zanes Law Injury Lawyers has an opening for a Litigation Paralegal to work with both our team's Trial Attorneys and Senior Trial Attorneys. Each of our litigation attorneys has individually recovered seven-figure case resolutions either at our firm or prior to joining Zanes Law. We regularly litigate large value civil rights cases, wrongful death cases, and catastrophic injury cases. The successful candidate will be able to help during all phases of the litigation process including conducting interviews, legal research, and document filing.
Responsibilities
• Conduct pre-claim investigation, legal research, and initial case assessments
• Draft pleadings, motions and appellate documents and file them with the court
• Perform administrative duties (calendar hearings and deadlines, organize case files, manage logistics etc.)
• Maintain pleadings and discovery indexes
• Organize exhibits, documents, evidence, briefs, and appendices
• Aid attorneys with interrogatories and other discovery requests
• Gather relevant information from a variety of sources
• Liaise between trial teams and internal/external third parties
• Help with voir dire, jury selection, and witnesses' preparation
• Provide assistance with case settlements
Requirements and skills
• Proven working experience as a Litigation Paralegal for a Personal Injury Firm
• Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules and procedures, practices etc.
• Highly organized with ability to juggle multiple deadlines in a fast-paced environment
• Strong writing and communication skills along with attention to detail
• Extensive computer and database expertise
• Paralegal associate degree or other relevant certification
What does a Litigation Specialist do?
A Litigation Specialist helps attorneys prepare for successful trials by providing assistance in case gathering, review and analysis of information gathered, preparation of documents needed at trial (such as briefs) and writing opinions. A litigation assistant ensures all legal bases are covered so there will not be surprises later when it comes to the time for court proceedings or negotiations.
What are the duties and responsibilities of a Litigation Specialist?
Litigation specialists are an integral part of any litigation team. They work closely with attorneys, filing documents in court and organizing briefs for trial preparation as well as preparing exhibits such as depositions from reports compiled by reporting services or other stakeholders involved during the discovery period through post-trial proceedings, including appeals if necessary.
What makes a good Litigation Specialist?
A Litigation Specialist has great problem-solving skills, excellent written and verbal communication abilities, and excellent social interaction abilities. Attention to detail is also important in all phases of preparation.
Here is a link and additional information about the firm if you wish to apply: